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QuickBooks Online vs Desktop: Which Is Right for You in ?.
QuickBooks users can choose to pay their vendor bills by ACH, debit or credit card. Separately, they can choose how their vendor will receive the payment — as a deposit in their bank account ACH or as a paper check. Vendor payment details are securely recorded with Melio and not in the QuickBooks Desktop Company file. Once the payment is processed, QuickBooks marks the bill as paid, for visual confirmation. Take a look at this video on how to pay bills online with QuickBooks Desktop.
Features: Users can manage cash flow by defining a customizable approval process for vendor bills received. They can delegate accounts payable tasks backed by an established bill approval process before a vendor bill can be processed for payment. The dashboard organizes those bills that require specific approval before being paid. Both the accounts payable clerk and selected approvers receive emails, keeping them informed of the status of vendor bills. For a video on how to set up custom bill approval workflows, click here.
Optionally, from a displayed vendor bill payment transaction, on the formatting ribbon select Manage Templates. Features: Users can email customizable bill payment stubs to vendors and modify the bill payment stub to include their business logo, along with details of the payment made in QuickBooks.
How to find it: From a mobile device, log into the QuickBooks Desktop app and select Document, then follow the prompts. Features: Users can snap a picture of a document with the free QuickBooks Desktop mobile app, or optionally scan documents into the QuickBooks Desktop Attachment Center. Download it to your PC for permanent access, and you will receive updates from Intuit at no additional charge through May Further, the one-time purchase product allows you to create multiple company files at no additional charge which is especially cost effective if you run more than one business.
The subscription model will likely have an additional fee for each company you set up. Please contact me if you want to know if and how the one-time purchase products might still be available.
Read the fine print. Please email your questions to Harriet at Ask The Accountant. While both platforms can manage inventory, QuickBooks Desktop takes it one step further by allowing you to create inventory assemblies, which is useful for manufacturing companies. QuickBooks Online generally is easier to use than QuickBooks Desktop as it has a more streamlined user interface.
Customer, vendor, and account details can be viewed by clicking on the left menu bar. For instance, customer details, including what they owe you, can be viewed by clicking on Sales and then Customers. QuickBooks Desktop offers a multitude of ways to navigate, but the easiest way for beginners is through the home page. Vendor, customer, or employee details can be viewed by clicking on the appropriate tab while transactions can be initiated by clicking on the corresponding icon.
The home page displays the most essential functions, including Vendors , Customers , Employees , and Banking. Each function includes respective icons that allow you to access and perform certain transactions easily, such as Enter Bills for vendors, Create Invoices for customers, and Enter Time for employees. If you need more personalized support for your bookkeeping, QuickBooks Online might be a better choice since you can subscribe to QuickBooks Live for support.
Users who need professional bookkeeping assistance can purchase an add-on called QuickBooks Live Bookkeeping, a service that connects you to a team of certified bookkeeping professionals for real-time support through video chat.
Your dedicated bookkeeper will manage your books and provide month-end reports. It should be easy to find one in your area, especially now that many accountants and bookkeepers want to become a QuickBooks ProAdvisor. If you need more automation features through integration with third-party tools, QuickBooks Online is the clear choice. If you want to perform bookkeeping from anywhere, we strongly recommend QuickBooks Online.
If multiple people need access to QuickBooks at the same time, you can purchase a multi-user license for up to three simultaneous users. The more users you select, the more QuickBooks Mac Plus will cost. Here are some areas where the Mac version falls short, compared with the Windows version:. Not all banks let users download online bank statements to QuickBooks Mac Plus. It doesn't include as many reports. It can't break up inventory into units of measure.
While it supports automatic backups, you are responsible for deciding where your company's backup file will be stored, and how often it gets updated. For example, self-employed freelancers and creatives who prefer Apple products could do well with this version of QuickBooks, especially if they do all of their own bookkeeping. But a traditional company with a growing accounting department may find itself spending more and more time adapting to the limitations of this product as the team expands.
Many or all of the products featured here are from our partners who compensate us. This may influence which products we write about and where and how the product appears on a page.
However, this does not influence our evaluations. Our opinions are our own. Here is a list of our partners and here's how we make money. QuickBooks pricing varies quite a bit depending on which product you choose, as well as on how many users you need. While cost is an important consideration, it shouldn't be the only deciding factor when evaluating your accounting software options. Each version has its pros and cons, so factor in ease of use and key features before making a final decision.
QuickBooks Online products are offered on a monthly subscription basis. Click the product name to read its full review.
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